1. Introduction

The Liberia National Fisheries & Blue Economy Conference (“the Conference”), hosted by the National Fisheries and Aquaculture Authority (NaFAA), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, share, and safeguard your personal information when you visit our conference website, register to attend, participate virtually, or interact with any of our online services.

 

This website supports a hybrid international conference that includes physical participation and online broadcast sessions, consistent with the conference’s risk-management and operational framework.

By using this website, you agree to the terms of this Privacy Policy.

 

2. Information We Collect

We collect information to facilitate registration, communication, event logistics, security, and post-conference follow-up.

 

A. Information You Provide Directly

• Full name
• Email address
• Phone number
• Organization or institution
• Job title or role
• Country of residence
• Payment details (if applicable for exhibition booths or special events)
• Dietary or accessibility preferences (optional)
• Any information submitted via contact forms, feedback tools, or helpdesk channels

 

B. Information Collected Automatically

When you access the website, we may collect:

• IP address
• Browser type and version
• Device information
• Website usage data (pages visited, time spent, referring website)
• Cookies and similar technologies

 

C. Information Collected During Virtual Participation

Because the conference may be livestreamed:

• Chat submissions
• Questions posted in virtual sessions
• Engagement statistics
• Video or audio participation (if you join a panel or interactive session)

 

D. Photography, Videography & Media

During the physical event, official photographers and videographers may capture images and recordings for documentation and communication. This aligns with the conference’s mandate for stakeholder engagement and knowledge sharing.

 

3. How We Use Your Information

Your information is used to support the planning, execution, and follow-up of the Liberia Fisheries & Blue Economy Conference.

We use your information to:

• Process and confirm registration.
• Provide event updates, program schedules, and logistical notices.
• Facilitate participation in sessions (physical and virtual).
• Ensure safety and health compliance, including disease-prevention protocols noted in the event risk-management framework.
• Issue name badges, access credentials, and security passes.
• Manage exhibition booths, presentations, and investment marketplace interactions.
• Produce the post-conference report, action-tracking matrix, and follow-up communications.
• Improve website performance and user experience.
• Comply with legal or regulatory requirements
• We do not sell or rent personal information to third parties.

 

4. Legal Basis for Processing

We process personal data based on one or more of the following:

• Your consent (e.g., registration, newsletter subscriptions)
• Performance of a contract (e.g., conference participation)
• Legitimate interest (e.g., security, event management, donor reporting)
• Legal obligations (e.g., safety protocols, compliance with national authorities)

 

5. How We Share Your Information

Your information may be shared only with trusted partners who support the delivery of the conference:

• Event management firm (Golden Touch Cooperation – GTC) for logistics and coordination, as referenced in the risk-management plan.
• NaFAA and relevant Government Ministries/Agencies involved in the conference.
• Development partners and donors participating in conference sessions (e.g., World Bank, AfDB, FAO).
• Technical service providers, including ICT teams supporting livestreaming, interpretation, conferencing technology, and security systems.
• Health authorities (e.g., Ministry of Health, NPHIL) in line with conference health-risk mitigation strategies.
• Media partners for coverage of the event.
  No information is shared for advertising or commercial resale.

 

6. Data Security

We implement administrative, technical, and physical safeguards to protect your information from unauthorized access, alteration, disclosure, or destruction. These include:

• Encrypted connections (HTTPS/SSL).
• Secure servers and firewalls.
• Access-controlled databases.
• Staff confidentiality requirements.
• Restricted access for ICT providers and contractors.

These protections support the broader conference mandate for secure and credible stakeholder engagement.

 

7. Data Retention

We retain your information only as long as necessary to fulfill the purposes outlined in this policy:

• Registration data: up to three (3) years.
• Communications and inquiries: up to two (2) years.
• Conference reports, attendance lists, and technical documentation: according to NaFAA and donor retention requirements.
• Media recordings: indefinitely for archival or public-communication purposes.

 

8. Your Rights

Depending on applicable law, you may have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request deletion of your information (unless needed for legal or audit purposes).
• Withdraw consent at any time.
• Object to the processing of your information.
• Request restriction of processing. To exercise these rights, contact us at:
  Email: fisheriesinvestmentconference26@nafaa.gov.lr
  Phone: (+231)777 001 193
  Office: NaFAA Headquarters, Bushrod Island, Monrovia, Liberia

 

9. Cookies and Tracking Technologies

Our website may use cookies to:

• Enable essential site functions
• Improve user navigation
• Analyze traffic and usage patterns

 

You can manage or disable cookies through your browser settings.

 

10. Third-Party Links

The website may contain links to partner institutions, donor agencies, or regional fisheries bodies. We are not responsible for the privacy practices of external websites. We encourage users to review the privacy policies of any third-party sites they visit.

 

11. Children’s Privacy

The conference website is not intended for children under 16. We do not knowingly collect data from children. If such data is inadvertently collected, it will be deleted promptly.

 

12. International Data Transfers

As the conference includes regional and global stakeholders, your information may be transferred across borders. All transfers will comply with applicable data-protection standards and confidentiality requirements.

 

13. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated “Effective Date.” Continued use of the website after updates constitutes acceptance of the revised policy.

 

14. Contact Information

For questions, concerns, or data-rights requests:

 

Conference Secretariat
National Fisheries and Aquaculture Authority (NaFAA)
Bushrod Island, Monrovia, Liberia
Email: fisheriesinvestmentconference26@nafaa.gov.lr
Phone: (+231) 777 001 193